1. Who We Are

This Privacy Policy applies to Beatpoint Studios LTD, a company registered in England and Wales under company number 17279207. Our registered region is Nottingham, England. We provide music production, sound recording, vocal production, release preparation, publishing-aware studio support, artist development, audio branding and sound design services.

If you have any questions about this policy or how we handle your data, contact us at: [email protected]

2. What Data We Collect

We collect only the personal information that you voluntarily provide to us when submitting an enquiry or contacting us. This may include:

• Name — your full name or artist/project name
• Email address — to respond to your enquiry
• Project information — details about your studio project or enquiry that you choose to share
• Any other information you voluntarily include in your message

We do not collect payment card details, national insurance numbers, passport information or any sensitive personal data (as defined under UK GDPR Article 9) through our website or contact forms.

3. Why We Collect It

We collect your personal data solely to respond to your studio project enquiry or general contact message. We do not use your data for unsolicited marketing, profiling or automated decision-making.

4. How We Use Your Data

Your personal information is used only to:

• Respond to your enquiry via direct email communication
• Discuss and progress your studio project where applicable
• Maintain a record of our correspondence for the purpose of managing our business relationship

We do not sell, rent, share or disclose your personal data to any third party for commercial purposes. We will not add you to mailing lists or marketing campaigns without your explicit consent.

5. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases for processing your personal data:

• Legitimate interests (UK GDPR Article 6(1)(f)) — responding to enquiries submitted to us is a legitimate business interest. We balance this against your interests and rights.
• Consent (UK GDPR Article 6(1)(a)) — where you tick the consent checkbox on our contact form, we rely on your consent to hold and use your data to respond to your enquiry. You may withdraw consent at any time by emailing us.

6. How Long We Keep Your Data

We retain correspondence and enquiry data for a reasonable period sufficient to manage the business relationship — typically up to 24 months from your last contact with us, unless a longer period is required for legal, contractual or dispute resolution purposes. Data is then securely deleted.

If you request deletion of your data before this period, we will comply unless we are required to retain it by law.

7. Your Rights Under UK GDPR

As a data subject under UK data protection law, you have the following rights:

• Right of access — request a copy of the personal data we hold about you
• Right to rectification — request correction of inaccurate or incomplete data
• Right to erasure — request deletion of your data where there is no lawful reason to continue processing
• Right to data portability — receive your data in a structured, machine-readable format
• Right to restrict processing — ask us to limit how we use your data
• Right to object — object to processing based on legitimate interests
• Right to withdraw consent — where processing is based on consent, withdraw it at any time

To exercise any of these rights, email us at [email protected]. We will respond within one calendar month. If you are dissatisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.

8. Cookies

Our website uses essential cookies to function correctly. We do not currently use tracking or analytics cookies. For full details of the cookies used on this website, please read our Cookie Policy.

9. Third-Party Services

Our website is hosted on third-party infrastructure. Standard server access logs may be recorded by the hosting provider for security and operational purposes; these are not accessible to us in a way that allows individual identification in normal circumstances. We do not currently use third-party analytics, advertising, tracking or social media embeds that collect personal data. If this changes, this policy will be updated.

10. Contact for Data Queries

All data protection queries, access requests and erasure requests should be directed to: